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Board Meeting Minutes

 

BISMARCK MUNICIPAL PARKING AUTHORITY

MEETING MINUTES

                                                                    AUGUST 8, 2013

The Bismarck Municipal Parking Authority met in regular session on the above date at 9:00 A.M. in the David J Blackstead meeting room in the City-County Building, 221 N 5th St., Bismarck, North Dakota. Chairman Jim Christianson presided.

Members present: Jim Christianson, Chuck Hale, Dina Baird & Brian Peterson

Members absent: Claire Anne Holmberg

Staff Members: Rocky Gordon, Sue Schaf                                                                                 

Others present: Kate Herzog, Dave Nelson, Parrell Grossman and LeeAnn Eckroth

MINUTES

Chairman Jim Christianson called for consideration of the minutes of the July 11, 2013 meeting.

MOTION A motion was made by Dina Baird, seconded by Chuck Hale and unanimously approved by all members present that the minutes of the July 11, 2013 meeting be approved.

REVIEW OF FINANCIAL STATEMENTS

MOTION: A motion was made by Brian Peterson, seconded by Dina Baird

with a roll call vote, Chuck-aye, Dina-aye, Brian-aye and Jim-aye to approve the July financial statement.

REVIEW OF AUDIT REPORT

MOTION: A motion was made by Brian Peterson, seconded by Chuck Hale with a roll call vote, Chuck-aye, Dina-aye, Brian-aye and Jim-aye to receive the audit report.

APPEARANCE BY DAVE NELSON-SIGNAGE PROJECT BID

Dave Nelson reported that there was only one bidder for the Parkade Signage Project, however the bid was lower than the consultant’s estimate.

MOTION: A motion was made by Chuck Hale, seconded by Dina Baird with a roll call vote Chuck-aye, Dina-aye, Brian-aye and Jim-aye to award the bid for the Parkade signage project to Mann Signs.

PARKADE REMODEL UPDATE

Dave Nelson reported to the Board that the project is going well. He presented change orders which exceeded the contingency balance by $62,978.14.

MOTION: A motion was made by Brian Peterson, seconded by Chuck Hale with a roll call vote Chuck-aye, Dina-aye, Brian-aye and Jim-aye to approve the change orders presented.

MOTION: A motion was made by Brian Peterson, seconded by Dina Baird with a roll call vote Chuck-aye, Dina-aye, Brian-aye and Jim-aye to approve the pay requests for the Parkade remodel project and the Parkade signage project.

REVIEW RAMP INSPECTION RESULTS

Rocky Gordon reported that the annual inspections were completed by Chris Wentz on the parking ramps. No problems were observed.

REVIEW MANAGEMENT AGREEMENT

MOTION: A motion was made by Chuck Hale, seconded by Brian Peterson with a roll call vote Chuck-aye, Dina-aye, Brian-aye and Jim-aye to extend the management agreement for one year under the current terms.

OTHER BUSINESS

6TH STREET RAMP UPDATE

Jim Christianson reported that the project was progressing and he would inquire about when the construction meetings were being held.

Consensus of the Board was to allow the Downtowners to hang their banners for Street Fair.

ADJOURNMENT

There being no further business, Chairman Jim Christianson declared the Bismarck Municipal Parking Authority adjourned at 9:40 A.M. and will meet again in regular session September 12, 2013.

ROCKY GORDON, SECRETARY